Meeting Cost Calculator
Calculate the real cost of meetings based on attendees and salaries
Meeting Cost Calculator multiplies the number of attendees by their average hourly salary and the meeting's duration to show what a meeting actually costs in salary time — a number that's easy to ignore until you see it.
How to use Meeting Cost Calculator
- 1
Enter the number of attendees.
- 2
Enter their average hourly salary.
- 3
Enter the meeting's duration in minutes.
- 4
The total cost and cost per minute are shown instantly.
Everything you need to know about meeting cost calculations
What does this actually calculate?
Multiplies the number of attendees, their approximate salaries, and the meeting's duration to estimate its real cost in paid time — a number that's easy to underestimate when a meeting "only" takes an hour but involves eight people.
Why this number is worth knowing
A recurring weekly meeting with a dozen attendees can cost more over a year than people expect once salary time is actually totaled up — a useful gut-check before defaulting to "let's just get everyone in a room."
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Frequently Asked Questions
How is the cost calculated?
Attendees × average hourly salary × (duration in minutes ÷ 60) — the straightforward total of everyone's time, valued at their hourly rate, for the length of the meeting.
Where do I get an "average hourly salary" figure?
Take the group's average annual salary and divide by roughly 2,080 (standard full-time hours per year) for a reasonable estimate, or use a rate you already track for cost purposes.
Does this include overhead, not just salary?
No — this is a straightforward salary-time calculation only. Benefits, overhead and opportunity cost would push the real figure higher; treat the result as a conservative baseline, not the full cost.
Does this tool send my numbers to a server?
Yes — your figures are sent to our servers to compute the result and the result is returned to you; we don't store the values.
Is this tool free to use?
Yes — completely free, with no signup required.